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    EVSE Rebate Terms and Conditions

    Electric Powered Vehicle Charger EVSE rebate terms and conditions

    The terms and conditions set forth herein and effective as of January 1, 2022 (collectively, “AES Ohio EVSE Rebate Terms”) shall govern a rebate payment (“Incentive”) issued by AES Ohio to a business or government entity receiving electric distribution services from AES Ohio (“Customer”) for the purchase and installation of eligible equipment on or after January 1, 2022 (“Project”).  The EVSE Rebate program shall expire on June 15, 2025 (“Program Term”). Customer agrees to these terms and conditions upon submission of an Incentive application.

    A. General Terms

    The general terms and conditions set forth in this Section A (“General Terms”) shall apply to all EVSE Incentives:

    1. Project Eligibility

    • 1.1 Based on information supplied by Customer about Project within the Incentive application, AES Ohio will determine whether Customer’s Project meets Incentive requirements.
    • 1.2 A Project shall be one of the following types: (a) a Direct Current Fast charger (“DCF”) used for the purpose of charging electric vehicles; or (b) Level 2 Charger used for the purpose of charging electric vehicles.
    • 1.3 Each Project shall be eligible to receive a single AES Ohio business Incentive.
    • 1.4 All Incentive applications are subject to AES Ohio approval. AES Ohio reserves the right to deny any application for any reason including, but not limited to: (a) the application or Project documentation is found to be insufficient by AES Ohio, (b) the equipment or installation does not meet AES Ohio program requirements, or (c) Customer or a contractor violates AES Ohio program requirements.
    • 1.5 AES Ohio is not liable for Incentives promised to Customers as a result of misrepresentation of AES Ohio programs.

    2. Equipment Eligibility

    • 2.1 In order to be eligible for an Incentive, equipment must: (a) be purchased new by Customer from a manufacturer, distributor, retailer, or contractor; (b) meet all certification criteria as published at www.aes-ohio.com; and (c) be permanently installed at Customer’s site in the AES Ohio service territory.
    • 2.2 Equipment shall not be eligible for an Incentive in the event the equipment is leased as part of a contractual agreement with a term less than a period of four consecutive years.
    • 2.3 AES Ohio reserves the right to modify equipment requirements at any time.
    • 2.4 All charging infrastructure installed shall be networked charging infrastructure (i.e., able to communicate with a network management system), be demand-response capable, include software and network services capable of capturing data metrics described in Section 4 (Data), and support open charging standards or protocols.

    3. Fees

    • 3.1 An electric vehicle charging station that is part of the EVSE Rebate Program and requires payment of an electricity usage fee shall allow a person using the station to pay via credit card or mobile technology, or both.
    • 3.2 A site host participating in the rebate program that takes service under AES Ohio’s Standard Service Offer will be charged for their usage and service requirements as an AES Ohio retail customer, including usage delivered to electric vehicle charging systems on the site host’s premises, based on applicable tariffs.  This provision does not preclude a site host from shopping for their generation supply.
    • 3.3 The site host and/or charging station provider will have flexibility to set pricing for electric vehicle charging, subject to any applicable laws or regulations.  AES Ohio will require reporting of prices for electric vehicle charging at all charging stations in a manner and form as established by AES Ohio, including, but not limited to, reporting of intended prices as a precondition on receipt of Incentives.

    4. Data and Network Communications

    • 4.1 AES Ohio will be authorized to access or receive data from charging stations installed through the EVSE Rebate Program including but not limited to: location specific and aggregated energy usage, charging sessions, charging session durations, charging session dates and times, data regarding grid reliability, load growth, the potential for demand response load profiles, prices paid by electric vehicle users and site host pricing models and strategies, equipment provider selected, installation costs by equipment provider, and outage incidents by equipment provider.
    • 4.2 Charging station data must be made available to AES Ohio for a minimum of four years.
    • 4.3 For specific data specifications and protocols, please see the Data Specifications and Protocols Appendix.

    5. Project Documentation

    • 5.1 Customer shall provide sufficient documentation to AES Ohio regarding Project equipment such that AES Ohio may validate all equipment specifications or certifications are met.
    • 5.2 AES Ohio must receive the following documentation in order to issue an Incentive for each eligible Project: (a) Customer’s AES Ohio account number; (b) Customer’s contact information including valid email address; (c) equipment serial numbers; (d) equipment specifications or technical data; (e) itemized invoices with sufficient detail for AES Ohio to validate the project (i) Customer’s date of equipment purchase, (ii) type and quantity of equipment purchased, (iii) itemized installation costs, and (iv) any equipment discounts Customer received; (f) a valid W-9 for Customer; and (g) a post-installation inspection report, if applicable.
    • 5.3 AES Ohio reserves the right to request copies of original equipment purchase invoices.

    6. Project Inspection

    • 6.1 AES Ohio reserves the right to inspect installed equipment prior to issuing an Incentive to ensure Project and equipment are in compliance with these EVSE Rebate Terms.
    • 6.2 AES Ohio may utilize third-party vendors to complete post-installation inspections. Vendors engaged to conduct an inspection will provide Customer with reasonable notice prior to visiting Customer’s site.
    • 6.3 In the event a Project is selected for a post-installation inspection, AES Ohio shall: (a) fund only one inspection per Project; (b) evaluate the equipment associated with the Project which is installed as of the date of the inspection; (c) determine Project eligibility and Incentive value based upon the equipment verified as installed during the inspection; (d) calculate the Incentive amount based upon eligible equipment values in effect as of the date the equipment was purchased.
    • 6.4 AES Ohio reserves the right not to issue an Incentive in the event the post-installation inspection reveals the system has been improperly configured or the equipment does not match the information specified on the application.

    7. Incentive Payments & Limits

    • 7.1 AES Ohio will issue Incentives directly to the Customer.
    • 7.2 Incentives will only be issued once (a) the equipment has been installed and is operating, and (b) verification has been completed by AES Ohio, including a post-installation inspection, if applicable.
    • 7.3 A Customer (or its affiliates) shall not receive more than 7% of all rebates available.  Given the four-year rebate budget of $5.1 million, a Customer (or its affiliates) shall not receive more than $357,000 during the Program Term.
    • 7.4 Funding is limited for Incentives. Submitting an Incentive application does not guarantee availability of funds. Funds will be available on a first-come, first-served basis as projects are applied for, completed and approved for payment.
    • 7.5 AES Ohio shall post all Incentive requirements and available incentives at www.aes-ohio.com. In the event incentive eligibility requirements or incentive values change, updates will be made to the website at the time the change becomes effective. AES Ohio reserves the right to change incentive requirements and/or values at any time.
    • 7.6 The incentive values posted to www.aes-ohio.com as of the date on Customer’s proof of equipment purchase for Project shall govern for purposes of calculating Customer’s Incentive.
    • 7.7 Incentives may be subject to federal and/or state income tax reporting. AES Ohio is not responsible for any taxes that may be incurred.
    • 7.8 In the event Customer is in arrears on its AES Ohio billings at the time an Incentive is to be issued, Customer will not be eligible for a cash payment. In lieu of a cash payment, and upon prior notification from AES Ohio, Customer will receive a credit to its AES Ohio account in the amount of the Incentive.
    • 7.9 Under no circumstances may Customer’s Incentive exceed the cost of the equipment and installation net outside funding Customer received, if any, including taxes, warranty fees, installation costs, or maintenance fees.

    8. Project Sustainability

    • 8.1 Equipment for Project, once installed as part of a Project for which Customer receives an Incentive, shall not be removed for a period of four consecutive years without AES Ohio’s written permission. In the event of unauthorized removal, Customer shall reimburse AES Ohio in the amount of the Incentive issued for the Project.
    • 8.2 It is the Customer’s responsibility to ensure that the rebated equipment is maintained in proper working order through the course of the Program Term.  This includes ensuring that the rebated charging equipment continues to provide AES OH the required data through the course of the Program Term. A pre-paid maintenance and data contract is recommended.
    • 8.3 Customer shall permit AES Ohio, or its third-party vendors, access, upon reasonable notice, to inspect Project, its installation and/or operations at various times within a consecutive four-year period from the time equipment is installed.
    • 8.4 Customer understands and agrees that Project installations may also be subject to inspections by the Public Utilities Commission of Ohio (“PUCO”), or its designee, and photographs of Project may be required.
    • 8.5 In the event a post-installation inspection report reflects Customer did not comply with AES Ohio’s terms and conditions or PUCO rules and requirements, all or a portion of any Incentive Customer received is subject to repayment to AES Ohio.

    9. Privacy

    • 9.1 AES Ohio respects the privacy of its customers but cannot guarantee the confidentiality of Customer information provided as a part of the EVSE rebate program. Information submitted as part of an Incentive application may be disclosed in public filings to the PUCO and AES Ohio third-party contractors.

    10. Termination for Convenience

    • 10.1 Incentives may be discontinued at any time. In such an event, AES Ohio will make reasonable efforts to inform Customer in the event Customer’s application is impacted. Termination for convenience includes, but is not limited to, depletion of program funding, acts, orders or regulations of the PUCO, or the failure of the PUCO to act.

    B. Level 2 Charger Incentives

    The terms and conditions set forth in this Section B in addition to the General Terms (collectively the “Level 2 Terms”) shall apply to all AES Ohio Level 2 Charger Incentives:

    1. Eligibility

    • 1.1 The overall Level 2 Charger Incentive budget is 70% of the $5.1 million EVSE Incentive budget, or $3,570,000. The Level 2 charger budget will be allocated as follows: (a) 30% to public Level 2 chargers, which includes persons who provide transportation to the public such as mass transit, school buses, shuttle buses, taxis, and other public serving transportation; (b) 50% to workplace Level 2 chargers, which are not required to be publicly available; and (3) 20% to multi-unit dwellings, which are not required to be publicly available.

    2. Equipment

    • 2.1 A Level 2 charger is defined as an electric vehicle charger that requires 208-240 volts to operate.  Additional equipment requirements are available at www.aes-ohio.com. The eligibility requirements posted as of the date on Customer’s proof of equipment purchase for Project shall govern for purposes of determining equipment eligibility.

    3. Incentive Payments and Limits

    • 3.1 Incentive amounts are capped at $10,000 per station.  A station is defined as a charging kiosk.  A charging station may have multiple charging connection ports.

    C. Direct Current Fast Charger (DCFC) Incentives

    The terms and conditions set forth in this Section C in addition to the General Terms (collectively the “DCFC Terms”) shall apply to all AES Ohio DCFC Incentives:

    1. Eligibility

    • 1.1 The overall DCFC Incentive budget is 30% of the $5.1 million EVSE Incentive budget, or $1,530,000.  The DCFC chargers receiving an Incentive must be 100% available to the public, which includes Customers who provide transportation to the public such as mass transit, school buses, shuttle buses, taxis, and other public-serving transportation.
    • 1.2 At least 30% of the DCFC Incentive budget shall be used for the establishment of “corridor ready” alternative fuel corridors for electric vehicles, as defined by the U.S. Department of Transportation’s Federal Highway Administration.

    2. Equipment

    • 2.1 A DCFC is defined as a charger for an electric vehicle that converts alternating current to direct current and delivers direct current power directly to the electric vehicle’s battery.  Additional equipment requirements are available at www.aes-ohio.com. The eligibility requirements posted as of the date on Customer’s proof of equipment purchase for Project shall govern for purposes of determining equipment eligibility.

    3. Incentive Payments & Limits

    • 3.1 Incentive amounts are capped at $75,000 per station.  A DCFC station is defined as a charging kiosk.  A charging station may have multiple charging connection ports. A minimum of two ports are required for each DCFC station.

     

    Data Specifications and Protocols (Appendix to Terms and Conditions)

    • Data must be shared via a vendor API requiring authorization and secured key
    • To the extent a vendor API is not available, vendor may propose an alternative data transfer protocol to be reviewed and approved by AES Ohio
    • The following Data Elements must be available for extraction via the API or alternative data transfer protocol

    For each session:

    1. Charging Session ID – a unique session identifier number, with a session defined as a car plugged in and successfully charging. 
    2. Price Type/Group – The price type/group a station belongs to, with the type/group indicating the type of pricing applied at the station.
    3. Start time – Beginning time of a charging session denoted in military time.
    4. End Time – End time of a charging session denoted in military time.
    5. Station ID – Unique station identifier.
    6. Energy – Energy used during the charging session in kWh.
    7. Sale Amount – Total amount charged for the session in USD
    8. Session Duration – Total length of session in minutes

    For each charger and station:

    1. Charger Downtime/Offline – Time, in minutes/day, a charger is not available for a charging session due to reasons such as maintenance, default, etc.
    2. Station Downtime/Offline – Time, in minutes/day, a station is not available for a charging session due to reasons such as maintenance, default, etc.

    The following information must also be provided on a one-time basis prior to the station going live, with any changes being communicated 

    1. Location details of Station – details of the station, designated in latitude and longitude
    2. Station ID – Unique identifier for each station to be used above in capturing the per session data
       
    • All session data as well Charger Downtime/Offline and Station Downtime/Offline must be available for the prior day and callable on a daily basis.
    • Vendor must provide the name of an individual and contact details for API support and documentation.

    Last updated: April 22, 2022

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